Purchasing Assistant

The Role

Provides administrative support for order entry and invoice processing along with general support for the purchasing department.

What you will be responsible for:

• Verifies bills from suppliers with bids and purchase orders and approves bills for payment.
• Enters purchase orders for services and spare parts as directed by manager.
• General administrative support to purchasing department.
• Regular attendance, ability to arrive at work punctually, ability to work on–site.
• Ability to work cooperatively with others, ability to deal respectfully with the public, customers, vendors, other employees, managers, and executive management.
• Ability to perform multiple tasks concurrently, ability to work in a fast-paced environment, ability to interchange with others in the department.
• Performs analytical, operational, and administrative tasks in support of Managers and Buyers involved in the purchase of acquisition of goods, assets, processes, patents, copyrights, or possession of other services.
• Sits in on meeting with vendors, takes meeting notes, and provides supplemental comments as the Buyer leads the negotiation process.
• Verifies specifications of purchase requests, prepares purchase orders, places orders to vendors, and completes the corresponding paperwork.
• Prepares and maintains purchasing and payment records, keeps receipts for future reference, and provides accurate spending figures to the Finance Department.

COMPETENCY OR POSITION REQUIREMENTS (knowledge, skills, and abilities)

• Personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE (required levels)

High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

What we offer YOU:

At Kelvion, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, short-term and long-term disability insurance, Paid Time Off, and holidays. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.

At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened too, their contributions recognized, and their ideas welcomed. Our flexible approach to the way we work, places people’s health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at recruiting@kelvion.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.